About the Business Office

The Business Office at Albuquerque Academy works to manage the school’s resources prudently and consistently with the school mission. Its employees maintain high ethical standards, integrity and respect for coworkers, parents and students in the conduct of the school’s business. All employees of the office respect and maintain confidentiality and the rights to privacy applicable to individual and institutional records.

The Business Office is responsible for maintaining all financial information/results of the school. Significant responsibilities include accounting & audit, payroll, accounts payable, accounts receivable, vouchering, cash management and tax reporting and compliance. They operate from a philosophy of customer service, professionalism, responsiveness and competency. 

List of 5 frequently asked questions.

  • Billing and Payments

    Albuquerque Academy utilizes FACTS Management Company (FACTS), a third party payment processor, for all of our student billing.

    Click here for a FACTS Program Overview. 

    Click here to Enroll or Manage your FACTS account online. 

    Parents/Guardians are able to change their regularly scheduled payment date in FACTS if the need arises. Please note you may only change the scheduled payment date within the same month. Please refer to the FAQ section for the link to instructions. For billing and payment related questions, please contact Sandy Timmons.
  • Payment Plans

    The plans listed below are offered by Albuquerque Academy. The payment methods offered are credit card or Automatic Clearing House (ACH) from a bank account. Please note, if you elect to pay using a credit card there will be a credit card processing fee of 2.85% assessed by FACTS on each payment. Depending on the payment plan selected you may be assessed a one-time annual fee by FACTS. The annual fees are established by FACTS and may increase from year-to-year. Any changes in the annual fee will be communicated to Academy families with enrollment contracts.

    Payment in Full: Tuition paid in full no later than August 1st. Plan incurs no annual FACTS fee.

    Semi-Annual Payments: Tuition paid in two installments due on August 1st and December 1st. Plan incurs a $10 annual FACTS fee.

    Monthly Payments: Tuition is paid over 10 or 12 monthly payments based on the preference of the family. Plan incurs a $45 annual FACTS fee.

    Bi-Monthly Payments: Tuition is paid over 10 or 12 months with bi-weekly payments being made, resulting in 20 or 24 payments being made. Plan incurs a $45 annual FACTS fee.
  • Student Accident Insurance

    The Academy offers a school-year accident insurance plan at a minimal cost for all enrolled students. The plan provides reimbursement for medical expenses resulting from student accidents at home, at school, or abroad. There is no limit to the number of accident claims that can be filed during the academic year for each student, and each claim may cover up to a maximum of $1,000 in out-of-pocket medical expenses. This plan is available at a cost of $30 for the 2017-18 academic school year. 

    For a complete description of accident insurance, click here to view the brochure.

    If you have purchased accident insurance, please click here to view the certificate of insurance and read more about the policy benefits and provisions.
  • Financial Obligations

    In order for the Academy to provide its exceptional educational opportunities to all students, we depend upon our families remaining current with all tuition and incidental balances owed. If an amount becomes delinquent the Academy will do one of or a combination of the following:
    • Withhold semester grades; 
    • Withhold final grades for graduating seniors; 
    • Withhold transcripts for graduating seniors; 
    • Withhold enrollment contracts for students returning for the upcoming school year and; 
    • Withhold student class schedules for the upcoming academic school year. 

    Additionally, for any balances that are delinquent 31 days past their original due date and exceed $30, the Academy will charge a one-time $30 late fee at each occurrence of delinquency to your FACTS account, up to an annual maximum of $500.
  • Tuition Refund Insurance

    Albuquerque Academy has made arrangements with Dewar Tuition Refund Plan to help protect the interests of our families in the event of a student’s withdrawal. In the event that a tuition-refund insurance claim is filed, the insurance will cover, on a pro-rated basis, the family's remaining obligation to the Academy for the current school year, following the student's withdrawal or dismissal. The Academy's Business Office can provide an estimate of how much the insurance will cover and the amount of the remaining family obligation to the Academy. 

    Levels of coverage are: 
    • Medical absences or withdrawals that last more than four consecutive days may be covered at 100% (certain restrictions apply, refer to additional detail in the brochure); 
    • Mental health conditions that require a student to withdraw for more than four consecutive days may be covered at 60% (certain restrictions apply, refer to additional detail in the brochure); 
    • Non-medical withdrawals that occur after a student has attended more than fourteen consecutive calendar days, beginning with the student's first day of attendance in the current academic year, may be covered at 60%; 
    • Dismissals that occur after a student has attended more than fourteen consecutive calendar days, beginning with the student's first day of attendance in the current academic year, are covered at 75%.

    This plan is available at a cost of $175.31 for the 2017-18 academic school year. For a complete description of tuition refund insurance, click here to view the brochure.

FAQ

List of 6 frequently asked questions.

List of 5 members.

  • Brent Wheelis 

    Controller
    505-828-3231
    University of New Mexico - B.B.A.
    University of New Mexico - M.A.
    2012
  • Mrs. Kacey Archuleta 

    Manager of Accounting
    505-828-3216
    University of New Mexico - B.B.A.
    2013
  • Karan Johnson 

    Payroll Specialist
    505-828-3215
    1986
  • Mr. Eric Mathews 

    Accountant
    505-828-3360
    University of New Mexico - B.B.A.
    2015
  • Sandy Timmons 

    Accountant
    (505) 828-3226
    University of Texas -B.A.
    University of New Mexico - M.B.A.
    University of New Mexico - M.A.
    2016
Albuquerque Academy is a private, coeducational, college preparatory day school serving middle school and high school students in grades 6 through 12, located in Albuquerque, NM.

ALBUQUERQUE ACADEMY © 2014

6400 Wyoming Blvd NE
Albuquerque, New Mexico 87109-3899
ph: 505-828-3200