Event Set Up

Event requests from groups or individuals not affiliated with Albuquerque Academy should be directed to Jayne Williams (505) 828-3150 to plan and schedule your event.
Event requests from within the campus require a work order. You can attach or send a separate email or document with as much information as you like, but it must be accompanied by a work order with at least a summary request and contact information so we can ask questions. To access the work order form, click here.

Please try to give us ten working days before your event. We must continually monitor our inventory of chairs and tables and we may need time to acquire more to meet your needs during busy campus event periods, testing, and especially Commencement.

Our preferred event set-up layouts  can be found by clicking the link below. Please identify the set-up when you submit your work order. If one of these layouts does not accommodate your event, indicate your desired set-up when you submit your work order.

Event Equipment

Equipment Available through Facilities:

  • Folding Chairs in black
  • 30 x 96 folding tables (we have a limited amount of 30 x 72 tables)
  • Microphones (wireless and wired)
  • Amplifier
  • Extension cords (25 and 50 foot)
  • Trash Cans
  • Portable canopies
  • Plants (this request will be expedited by a separate work order identifying “greenhouse” in the trade area)
  • Courtesy Golf Cart with a small bed. You must be cleared as a driver to use Academy vehicles (including carts). Contact Susan Scarvie in Human Resourses for clearance.
Equipment You Must Acquire Through an External Vendor

  • Tents
  • Cocktail Tables
  • Couches
  • Round dining Tables
  • Clothes and Tableware

There are a number of local vendors that provide this type of equipment, but we encourage you to use a vendor familiar with our campus.  We reccomend:

It's An Event! Rentals (Garcia Tents) - Georgette Ayala (505) 366-4454
Cooperage Catering – Cici Martinez (505)255-1657
Alliance AV – Eric May (505)341-3900

Custodial Services

  • Day Custodians: 6 a.m.-2 p.m.
  • Night Custodians: 1:20-9:20 p.m.
Custodians assigned to areas and buildings are responsible for restrooms, common areas, classrooms, locker rooms, and offices. They use the latest green cleaning technologies and methods.

Custodial or events concerns should be directed to Sam Purvis, supervisor, (505) 975-3817.

Blood Borne Pathogen Incidents
Blood borne pathogen incidents or urgent cleanups should be reported IMMEDIATELY to:
  • Before 2 p.m.: (505) 239-1711 or (505) 975-4955
  • After 2 p.m.: (505) 975-3817
REMEMBER not to come into contact with bodily fluids unless you have been trained to do so.
Albuquerque Academy is a private, coeducational, college preparatory day school serving middle school and high school students in grades 6 through 12, located in Albuquerque, NM.


6400 Wyoming Blvd NE
Albuquerque, New Mexico 87109-3899
ph: 505-828-3200