AAPA General Board Positions

Grade Level Chairs

6th Grade Chair: The 6th Grade Chair attends the 6-7 Parent Advisory Council (PAC) meetings and needs grade level volunteers for the
following activities:

• Baking: Provide treats for grade level activities – 6-7 Faculty Staff Appreciation, Visual and Performing Arts Receptions, and other events during the year as needed.
• Bulletin Board Committee (6th grade only): Decorate bulletin boards on a regular schedule.
• Candid Photos: Take pictures of grade level school activities and help create slideshow to view at the end-of-year celebration.
• Spring Potluck: usually held in April or the beginning of May. Parents provide food for a grade wide social gathering. Games, food, and fun!
• End-of-Year Celebration: Parent volunteers needed to help with end-of-year festivities.

7th Grade: The 7th Grade Chair attends the 6-7 Parent Advisory Council (PAC) meetings and needs grade level volunteers for the
following activities:

• 6th Grade Welcome – Ice Cream Social:  Welcoming our incoming 6th grade families. The event is staffed by 7th grade parents and takes place on the Sunday before school begins.
• Baking: Provide treats for grade level activities – 6-7 Faculty Staff Appreciation, Visual and Performing Arts Receptions, and other events during the year as needed.
• Candid Photos: Take pictures of grade level activities and help create slideshow to view at the end-of-year celebration.
• End-of-Year Celebration: Parent volunteers needed to help with end-of-year festivities.

8th Grade: The 8th Grade Chair attends the 8-9 Parent Advisory Council (PAC) meetings and works closely with the 9th Grade Chair. This Chair needs grade level volunteers for the following activities:

• Baking:  Provide treats for grade level activities –
  • Welcome to 8th Grade Orientation (8th grade only) – Help coordinate food and drink for the 8th grade family orientation session. Orientation usually takes place a couple days before school beings in the afternoon.
  • 8-9 Faculty Staff Appreciation
  • Visual and Performing Arts Receptions
  • Movie Nights
  • Dances and other events during the year as needed.
• Candid Photos: Take pictures of grade level school activities and help create slideshow to view at the end-of-year celebration.
• 8th Grade End-of-Year Celebration: Many parent volunteers needed to help with this large end-of-year event. This event usually takes place after school in early May.

9th Grade: The 9th Grade Chair attends the 8-9 Parent Advisory Council (PAC) meetings and works closely with the 9th Grade Chair. This Chair needs grade level volunteers for the following activities:

• Baking: Provide treats for grade level activities –
  • Welcome to 8th Grade Orientation – Provide treats for the incoming 8th grade family orientation session. Orientation usually takes place a couple days before school beings in the afternoon.
  • 8-9 Faculty Staff Appreciation
  • Visual and Performing Arts Receptions
  • Movie Nights
  • Dances and other events during the year as needed.
• Candid Photos:  Take pictures of grade level school activities and help create slideshow to view at the end-of-year celebration.
• End-of-Year Celebration: Coordinate food, games, and drinks for the last day of school.

10th Grade: The 10th Grade Chair attends the 10-12 Parent Advisory Council (PAC) meetings and needs volunteers for the following activities:

• Baking:  Provide treats for grade level activities –
  • 10-12 Faculty Staff Appreciation
  • Visual and Performing Arts Receptions
  • Dances and other special events during the year as needed.
• Candid Photos: Take pictures of grade level school activities and help create slideshow to view at the end of celebration.
• End-of-Year Celebration: Festivities take place on the last day of school. Volunteers assist with logistics of event, food, event setup and break down.

11th Grade Chair: The 11th Grade Chair attends the 10-12 Parent Advisory Council (PAC) meetings and needs volunteers for the following activities:

• Baking: Provide treats for grade level activities –
  • 10-12 Faculty Staff Appreciation
  • Visual and Performing Arts Receptions
  • Dances and other special events during the year as needed.
• Candid Photos: Take pictures of grade level school activities and help create slideshow to view at the end of celebration.
• End-of-Year Celebration: Volunteers assist with logistics of event, food, event setup and break down.

12th Grade Chair: The 12th Grade Chair attends the 10-12 Parent Advisory Council (PAC) meetings and organizes:

• Senior Retreat Breakfast: Assists the Grade 12 Dean with organizing and distributing a “to go” breakfast for seniors prior to Senior Retreat departure. Breakfast consists of a variety of breakfast burritos, muffins, fruit, and a drink.
• Senior Special Events: Hosts four after school/evening food events to compliment a school-sponsored senior event – Pumpkin Carving (October), Cookie Decorating (December), “Watch the Sunset” (March), and Senior Art Show/Senior Gift selection (April).
• Senior Treats: Organize monthly treats for the seniors and coordinates the schedule with the Senior Advisor. Responsibilities include planning the monthly treat, coordinating parent contributions, purchasing additional treat supplies, and serving the treats.

The 12th Grade Chair needs volunteers for the following activities:

• Senior Retreat Breakfast
• Senior Special Events
• Baking: Provide treats for grade level activities –
  • Senior Treats
  • 10-12 Faculty Staff Appreciation
  • Visual and Performing Arts Receptions
  • Special events during Senior Week and during the year as
    needed.
• Senior Slide Show: Photographs and gathers images representing senior year. A video slideshow is created and shown during Senior Week to students and families and during Commencement.

Senior Week Chairs: The Senior Week Chairs are responsible for the scheduling of Senior Week activities, recruiting chairs for each activity, and distributing the budget. Their main duties are to oversee the events and act as liaisons for their subcommittee chairs. They attend the 10-12 PAC meetings and work closely with the 12th Grade Chair and the 10-12 Division Head, Grade Advisor, and the class officers to determine activities, dates, theme, expectation, and budget.

School-Wide Committees

Advancement: Assist Advancement with the Annual Fund. The committee needs parent support with GrandDays, the Golf Tournament, and additional Advancement events as they arise.

Bonfires: The bonfires committee organizes the fall and winter bonfires to celebrate Academy athletics. The committee needs volunteers the night of the event to help serve s’mores and monitor the fire.

Bookstore East/West: The Bookstore Volunteer Coordinators organize volunteers to staff the East and West Campus Bookstores. Volunteer shifts are regularly scheduled for two hours every other week during the work day. Both bookstores sell books, school supplies, and snacks to students, parents, and faculty.

Career Day: Held on campus each January for the junior class, Career Day allows students to meet in small groups with over 40 professionals from the community to learn about a wide variety of career opportunities. The committee charged with coordinating all aspects of planning and facilitating Career Day is typically comprised of one or more parents who represent the current junior and sophomore classes. There are also a number of volunteer opportunities for parents to assist with set-up and logistics during the event.

Community & Global Citizenship: Two AAPA co-chairs act as a resource for the AA Community Service Executive Board (a 10-12 student board) and act as a liaison between AAPA and this student board. The AA Community Service Executive Board is dedicated to promoting volunteerism among their peers and does that by organizing off campus service projects and on campus community service clubs. In addition, the co-chairs act as grant makers for the Harry Messec Community Service Grant program.

Concessions: Our community staffs the concessions stands for selected Academy athletic events. Many volunteers are needed to help staff the venues. All proceeds from concessions go towards the 8th Grade Celebration and Senior Week. Shifts are typically two hours or less. Many shifts are scheduled after the workday.

Faculty Staff Appreciation (6-7, 8-9, 10-12):  These committees show appreciation for faculty and staff by providing food at regularly scheduled breakfasts. Each division has a different schedule of breakfasts, typically once a month or every other month. Volunteers are needed to help provide food. The committees also coordinate an All-School Appreciation Breakfast in April.

Hospitality: The Hospitality Committee arranges for refreshments for all of the AAPA General Board meetings and the fall and spring AAPA General Membership meetings. The General Membership meetings include coordinating food, table decorations, setup and clean up.

Language Exchange: The Global Languages Exchange Committee assists the Global Languages Exchange Coordinator by recruiting families to host exchange students during their visits to the Albuquerque Academy. Host families are needed each year for language exchange students, typically for 2-3 weeks.

Library: The Library Committee volunteers provide valuable help to the Albuquerque Academy Simms Library. Sorting and shelving books,
DVDs and CDs as well as circulation desk duties and tracking down misplaced books are a few of the tasks available.

New Family Welcome: The New Family Welcome Chair works with the 8-9 Division Head to plan and execute the New Family Welcome event, new families in grades 8-12, held before the start of school. The committee purchases refreshments or works with Sage Dining Services to arrange refreshments.

Open House:  The Open House Co-Chairs work together with the Admission Department staff and the Tour Guide Co-Chairs on the overall planning of the annual Open House. Their main functions are to recruit, confirm, train, manage, and deploy parent volunteers to act as hosts and ambassadors to our Open House guests. Parent volunteers duties may include assisting with tours, answering questions, giving directions, working a specific table or area during the event.

Parliamentarian: The Parliamentarian reviews the AAPA Bylaws, the AAPA Board Policies and Procedures according to Robert’s Rules of Order. The Parliamentarian will also chair a review committee if AAPA Bylaws or AAPA Board Policies and Procedures need to be reviewed or revised.

Performing Arts Receptions: The Performing Arts Receptions Co-Chairs communicate with the varying performing arts faculty members to identify performance dates for hosting receptions. The goal of the committee is to host at least one reception for each major performing arts group throughout the year. Once the dates are identified, Co-Chairs email the parents of the specific group asking for donations of food items for the reception. Parent volunteers help as needed with food
donations, set-up and clean up.

Photos –

• Athletic: The Athletic Photos Committee works with the photo contractor, the Athletics Department, coaches, and team parents and to schedule picture dates for all sports teams. The chair facilitates student orders and later the distribution of the pictures to the students.
• Performing Arts: The Performing Arts Photos Committee works with the photo contractor and the Performing Arts Department Chair to schedule photos for the fall play and spring musical for all participants – actors, technical crew and pit orchestra. Additional photos for other performing groups – choral, instrumental, and dance – may be coordinated if schedule permits.
• Student: The Student Photos Committee works with the photo contractor and the school to schedule picture dates and retake dates. The co-chairs and other parent volunteers help the students with order forms and the camera cards on the picture dates. The committee later facilitates the distribution of the pictures to the students.

ReadRecycle: ReadRecycle is our annual spring used book sale sponsored by and benefiting Simms Library. This week-long sale includes donations of new and gently used books from the AA community as well as discards from the library. Many volunteers are needed to help sort books monthly and run the sale.

Tour Guides: The Tour Guide Chairs work with the Director of Admission and the Admission Coordinator to recruit, manage, train, and deploy student tour guides for Admission Open House (last Sunday in October) and the AA Admission Tests (four tests which occur in December through February on weekends).

Visual Arts Receptions: The Visual Arts Reception Committee supports the AA visual arts program by sponsoring (2) receptions, one in the fall and one in the spring, highlighting student art. Every other year, the committee hosts a Faculty Visual Art Reception. Volunteers are needed to help with reception refreshments, set-up and cleanup for these events.

Volunteer Coordinator: The Volunteer Coordinator is the administrator for the volunteer management software, SignUp. The administrator trains the General Board members at the start of the school year, provides support and responds to any questions or requests.