Albuquerque Academy uses Magnus Health SMR to manage student health records. As this is a web-based system, parents have continuous access to their child’s health record as well as the ability to make updates when needed. You will also have the option to access the account after your child graduates.
Help with Magnus
There are two types of requirements:
- Online data entry: Enter data or answer questions online
- Required forms: Download, print, and fill out forms, get forms signed by your student’s health care provider, then upload completed forms.
- Once you click on your student’s name in Magnus you will see a list of requirements and their status
- Locate the requirement you want to complete and click the icon in the actions column for that requirement
- For the requirements that consist of downloading forms, click on the paper icon in the blank form column & then click on “Print”
- The forms will open in the window with a cover page and the form.
- Print all pages, complete the forms, and get them signed by your student’s health care provider as indicated.
- You then have 3 options to submit completed forms (NOTE: DO NOT send health forms to the school)
- You can fax forms to Magnus (All forms must include cover page)
- You can mail forms to Magnus (All forms must include cover page)
- You can upload forms directly to the Magnus website by:
- Scanning or taking pictures of all the pages, excluding the cover page. (Please note that photos must be clear/focused without cutting off part of the form. Make sure the form fills the entire screen, supported file types: pdf, png, jpg, jpeg, bmp, or gif).
- To upload the file(s), click on the “Turn it in” icon for the requirement in the action column and choose the file(s) to upload.
- Once the form has been reviewed and approved by our school health office the status will change to completed.
- You will receive reminder emails until each requirement in your account is complete. To see which requirements are outstanding, log in to your account and view your tracker status.
Where do I find a list of frequently asked questions about Magnus Health SMR?
You can find this, as well as a searchable knowledge base, on the on Magnus website.
How do I reach Magnus with questions about the Magnus SMR Website?
The help desk is open Monday thru Friday 8 a.m.-3 p.m.
- Their number is: 1-877-461-6831.
- You can also email the help desk via the Magnus website. Click the orange Magnus Help button. Then select that you are a parent. There are great step-by-step articles there to assist you with most of your questions. You can also email Magnus right from there.
Where do I find all of the medical and school forms that used to come in the student packet or were posted on the school website?
They are now all available through the Magnus website. After you log in you will see your student(s)’s name(s) with their requirements at the front desk. You will click on each individual requirement, and it will give you the option to print the form.
How do you keep my child’s health information secure?
Maintaining the security and privacy of our student records, including health records, is of the utmost importance to Albuquerque Academy. Upon considering the move to online health record-keeping, Albuquerque Academy thoroughly investigated the privacy issue and has been satisfied by the scope and depth of Magnus Health’s policy and procedures. Our school feels that the physical, electronic, and procedural safeguards that Magnus Health has outlined for us meet our own commitment to keeping our students’ records secure. Magnus Health is committed to maintaining the confidentiality, integrity and security of personal information received from all users. They adhere to HIPAA, FERPA, and PCI related standards of privacy and security. You can read about the Magnus approach to security in detail via the link on our AA website, or click here. We also ask that you manage your account to ensure security. Please do not share passwords or cover pages to ensure account integrity.
Please keep students home for the following conditions:
- After the first 24 hours of various antibiotic treatments for contagious infections (e.g., strep throat, pink eye, etc.)
- A positive for COVID-19 test: The student must self-quarantine at home for 10 days minimum and return after being symptom-free for 24 hours.
- Notification to self-isolate following a close exposure to a confirmed positive COVID-19 test: The student must self-isolate and monitor symptoms for 14 days from last known exposure. A negative test does not end the quarantine period early.
- Out-of-state travel: The student must complete a two-week quarantine that ends without illness. (This is based on a New Mexico Department of Health order, current as of July 30, 2020, and may change.)
In the event a student becomes ill at school, an emergency contact must be able to pick the student up within one hour. The school nurse will coordinate with division assistants to monitor disease and illness trends. In cases when a student has been diagnosed with a communicable disease by their healthcare provider or the school nurse suspects that a student may have a communicable disease, the guidelines established by the New Mexico Department of Health’s School Health Manual are followed.
Please refer to the following guide for the management of newly ill-presenting students.
#1 Infectious Illness Symptoms
- Temperature 100.4 degrees Fahrenheit or higher
- Chills and/or flu-like body aches
- Congestion and/or runny nose
- Sore throat
- Cough (for students with chronic allergic/asthmatic cough, a change in their cough from baseline)
- Shortness of breath
- Diarrhea, nausea, or vomiting
- Loss of smell or taste
If “yes” to any of the above? Proceed to #2 Exposure/Close Contact.
#2 Exposure/Close Contact
- Had close contact (within 6 feet of an infected person for at least 3 minutes) with a person with lab confirmed COVID-19
- In the same class/cohort with a person with lab confirmed COVID-19
- Traveled to restricted state according to the New Mexico Department of Health current travel restrictions
- Live in areas of high community transmission while the school remains open
If “yes” to section one but “no” to section 2:
- Contact the student’s medical provider or the NMDOH Coronavirus Hotline at (855) 600-3453 to determine if testing is warranted.
- If they do not advise testing, please provide a note to the school nurse and remain home until 24 hours symptom-free or per note return date.
- If a student tests positive for COVID-19, the student must self-quarantine at home for 10 days minimum and return after being symptom-free for 24 hours. If the student tests positive, the school nurse must be notified to initiate contact tracing.
If “yes” to section 2 only, students must quarantine 14 days from last exposure. A negative test does not end the quarantine period early, but may be performed at least four days after exposure.
If “yes” to sections 1 and 2, students must stay home 10 days with at least 24 hours without symptoms.
- They are not required to test or provide a doctor’s note, but are highly encouraged to contact their primary care provider and test.
- If test result is negative, may return once 24 hours symptom-free.
Illness policy and procedure is subject to change in accordance with NMDOH and CDC guidelines. In the event a student becomes ill at school, an emergency contact must be able to pick the student up within one hour. The school nurse will coordinate with division assistants to monitor disease and illness trends. In cases when a student has been diagnosed with a communicable disease by their healthcare provider or the school nurse suspects that a student may have a communicable disease, the guidelines established by the New Mexico Department of Health’s School Health Manual are followed.
Emerging evidence regarding return to athletic activity after a positive COVID-19 case in children aged 12 and older will be evaluated for those who had moderate to severe symptoms. This will be evaluated on a case-by-case basis.