Albuquerque Academy uses Veracross to manage all student billing. You have access to view invoices and manage your VCPay account through your ChargerHub parent portal.
On your portal homepage, click the yellow button that says VCPay Student Billing to access your billing account. From here, you can make online payments, manage your VCPay wallet and AutoPay preferences, or click the View button to see your invoice details.
Payment in Full: Tuition paid in full no later than August 1.
Semi-Annual Payments: Tuition paid in two installments due on August 1 and December 1.
Monthly Payments: Tuition is paid over 10 or 12 monthly payments based on the preference of the family.
Bi-Monthly Payments: Tuition is paid over 10 or 12 months with bi-weekly payments being made, resulting in 20 or 24 payments being made.
Please note that during online enrollment or re-enrollment, Veracross will charge an annual $10 enrollment fee plus a $25 fee for the one-payment plan and $60 for installment payment plans.
Once you have submitted your enrollment contract, you will be unable to update your payment plan. To request a payment plan change, revise scheduled due dates, or discuss other billing-related issues, please contact the business office at acctrec@aa.edu or (505)828-3236.
In order for the Academy to provide its exceptional educational opportunities to all students, we depend upon our families remaining current with all tuition and incidental balances owed. If an amount becomes delinquent the Academy will do one of or a combination of the following:
- Withhold semester grades
- Withhold final grades for graduating seniors
- Withhold transcripts for graduating seniors
- Withhold enrollment contracts for students returning for the upcoming school year
- Withhold student class schedules for the upcoming academic school year
The Academy offers an annual accident insurance plan at a minimal cost for all enrolled students. The plan provides reimbursement for medical expenses resulting from student accidents at home, at school, or while traveling. There is no limit to the number of accident claims that can be filed during the academic year for each student, and each claim may cover up to a maximum of $1,000 in out-of-pocket medical expenses. This plan is available at a cost of $27 for the 2022-23 academic school year.
For a complete description of accident insurance, click here.
If you have questions about your insurance policy or need assistance filing a claim, please contact Director of Finance Sandy Timmons at (505) 828-3226 or timmons@aa.edu.
Albuquerque Academy has made arrangements with Dewar Tuition Refund Plan to help protect the interests of our families in the event of a student’s withdrawal. In the event that a tuition-refund insurance claim is filed, the insurance will cover, on a prorated basis, the family’s remaining obligation to the Academy for the current school year, following the student’s withdrawal or dismissal. The Academy’s Business Office can provide an estimate of how much the insurance will cover and the amount of the remaining family obligation to the Academy.
Levels of coverage are:
- Medical absences or withdrawals that last more than four consecutive days may be covered at 75% (certain restrictions apply, refer to additional detail in the brochure);
- Mental health conditions that require a student to withdraw for more than four consecutive days may be covered at 75% (certain restrictions apply, refer to additional detail in the brochure);
- Non-medical withdrawals that occur after a student has attended more than fourteen consecutive calendar days, beginning with the student’s first day of attendance in the current academic year, may be covered at 75%;
- Dismissals that occur after a student has attended more than 14 consecutive calendar days, beginning with the student’s first day of attendance in the current academic year, are covered at 75%.
This plan is available at a cost of $196.32 for the 2022-23 academic school year. For a complete description of tuition refund insurance, click here to view the brochure.
If you have questions about your insurance policy or need assistance filing a claim, please contact Director of Finance Sandy Timmons at (505) 828-3226 or timmons@aa.edu.
Frequently Asked Questions
While VCPay autopay is required for all tuition and incidental invoices, you can make payments at any time online with a bank account or credit/debit card issued by Visa, MasterCard, Discover, or American Express.
Please be aware that the following service charges will be applied to payments:
- 2.85% + $0.30 for Visa, MasterCard, and Discover cards
- 2.95% + $0.30 for American Express cards
- $2 for ACH/echeck payments.
The business office also accepts checks. Checks should be made payable to Albuquerque Academy and personally delivered or mailed to 6400 Wyoming Blvd. NE, Albuquerque, NM 87109.
If you need to make alternative payment arrangements, please contact the business office at acctrec@aa.edu or (505)828-3236.
The business office invoices incidental charges for classroom supplies, on-account purchases at campus stores, school trips, and other incidental billing monthly during the last week of the month. Charges invoiced at the end of each month will be due on or around the 30th of the following month.
The Academy can place monthly limits to prevent overspending at Common Grounds Cafe and concession stands. At this time, the Academy cannot place limits on bookstore purchases. To place a monthly limit on your student’s spending, please contact Bookstore Manager Jeanette Sanchez at sanchezj@aa.edu or (505) 828-3217.
All parents and guardians of Academy students are members of the parents’ association. The annual membership dues of $25 per family will be added to your incidental invoice and payment due at the end of August.
The full premium will be added to your incidental invoice and payment due at the end of August.
If you have specific questions about financial assistance, please contact Associate Director of Tuition Assistance Emily Kienzle at finaid@aa.edu or (505) 828-3232.
